Productivity Tip: Improve Your Productivity at Work by Keeping Notes for Every Project You Work on
Today we have another guest post from Tamara M. Williams who writes career articles based on her personal and work experience. She shares tips so that readers can take the necessary steps to develop their careers further. She also writes articles for EzineArticles and Squidoo on topics such as Technology, Marketing and Entertainment.
Every day you go to work, there are many projects that you need to tackle. Sometimes you have to pause one project for weeks just to pick up another. Then when you return, you feel like you have to start from scratch. To make your life easier, make sure to keep documents for every project that you work on.
Keep a small notepad with you at all times. In it, record any information that presents itself through discussions in client, team, or staff meetings. Keep a digital document for each project, and use your notes to write a more detailed description of all information. You can use Office software such as Microsoft Word, Microsoft OneNote, or Apache OpenOffice Writer to add pictures, graphs, tables, diagrams, or any other relevant information to your notes. You can use subheadings to separate your information into categories such as resources, suppliers, team discussions, or tasks that align with your overall project goal.
Text recorded in long paragraphs can be difficult to re-read, so try to add bullet points, numbered lists, and tables to make critical information stand out more clearly. Then use small paragraphs to add explanations and examples so that you can understand the process better. Also, make a note of any underlying principle that justifies the steps you took. Review your notes regularly and add information as you go along. You want to ensure that you do not have any missing information as you may have to re-trace your steps or solve a similar mistake that took place on one of your past activities. It also makes you more flexible to try a new path since you will build on any information from previous paths you choose.
Remember that additional information can be ideas that pop up during brainstorming sessions, clarification from co-workers, mistakes made, and solutions to various issues. Keep your notepad in a desk drawer, pocket, handbag, or briefcase in case you need to catch up on your tasks after a break from the office due to illness or vacation. Be sure to ask your colleagues to fill in any gaps for the periods that you were absent. Doing this makes it easier to reflect on your progress so far and use your notes constructively to move forward.
Do not depend on your memory. Make notes to ensure that you have relevant, updated, and varied types of information to make the best decisions that move you towards your goal and a successful project completion.